Members, stock, orders and POPIA in one place
Software for cannabis clubs and dispensaries
We built TC Club, which runs a cannabis club in Tzaneen and Polokwane. It has been in production since 2025.
What goes wrong, and what we do about it.
Membership lives in a group chat
Applications get missed, referrals go unchecked, and nothing is searchable six months later when it matters.
A public application form that validates the referral before a person sees it, feeding an approval queue the committee works through.
Stock is a paper book
The count at month end never matches the count at month start, and nothing explains the gap.
Stock modelled per category, moved by the order workflow itself, with low-stock alerts before a shelf empties.
POPIA applies, and a chat cannot answer it
When somebody asks who saw a member record, there is no answer except a recollection.
Role-based access with an audit trail on every read and write against member data.
What we build for it.
Membership
From the first application to an active, verified member.
- Public application portal with referral validation
- Approval queue with committee sign-off
- Member profiles and status history
- Referral rewards
Stock and orders
What is on the shelf and what is on its way out.
- Categories for flower, edibles, oils, pre-rolls and accessories
- Sequential order numbers and a fixed order workflow
- Card payments through Yoco
- Delivery zones with map pinning
Reaching members
On the channel each person actually reads.
- Email, SMS and WhatsApp per member preference
- Order status updates
- Low-stock and restock notices
What this has to answer to
- POPIA
- Audit trails on member data
- Role-based access control
The services this uses
Questions about cannabis clubs.
Have you actually built this before?
Yes. TC Club is a cannabis club in Limpopo running on three apps we built plus a notification service. It handles membership, stock across six categories, orders, payments and delivery. You can read the case study on this site.
How do you handle member privacy?
Access is role-based, so a support assistant sees only what their job needs, and every read or write against member data is written to an audit trail. That is what lets a club answer a POPIA question with a record instead of a guess.
Can members order from their phones?
Yes. TC Club has a member app for browsing and ordering, and the committee works from a separate dashboard. Keeping those apart is deliberate: a public surface and an admin surface should not share a front door.
Tell us what your business is running on right now.
Thirty minutes, no charge, no slide deck. We will tell you whether this is something we can build and roughly what it would take. If it is not a fit, we will say so on the call.